ClientMagic for Music Stores and Music Instructors

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Our software will enable your organization to better track musical instruments, musical accessories including sheet music, reeds, strings, repair and the scheduling and tracking of instructors.

Benefits:

1. Instructor tracking with easy on line access to appointments

2. Music instrument and accessories Inventory control an re-ordering

3. Musical Instrument and other rentals through re-occurring invoicing

4. Pre-paid music lessons tracking

5. Commissions and revenue tracking for music instructors

6. Client notes tracking including the ability to enter comments for each student or family member.

7. Security access profiles

8. Music POS type of operation including Cash drawer and barcode scanners.

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Below find what we feel are the most important screen shots where they apply to your Music business. If you have any questions please contact your representative.

The above is our main personnel and music instructor (independent contractor) setup screen. The left side is for setting up security access groups, the right side is for staff setup including on line appointments, commissions and access.

In the above security screen, you may setup various access levels to ClientMagic software or none at all.

If you wish to set an incentive program, revenues may be shared with the Instructors. You may even have different commission splits depending on the type of product being sold. This is a great way to encourage the remote instructors to promote purchase of instruments and accessories form the organization.

Services and Inventory are easy to setup in your Music store. Create a category on the left, then items within that category on the right. Billing items may be looked up with barcode scanners too.

Above is a service page card. Special notes may be attached to services to emphasize or further describe the service to the client. You may also enhance incentives by offering rewards points to your retail clients.

This is a inventory item page card. As you can see we have several control "fields". Use of these fields enables our software to track the music accessory and instrument markup to insure you always have a acceptable margin, track past purchases and from who, warn you of low inventory levels, tax products and more.

Above is our Music instructor appointment setup screen. Information entered here can be done locally or on line.

There are many features designed to make appointment entry easy and intutive including a drop down calendar, next available search, wait list and more.

Reasons for appointments can be color coded for easy recognition, comments may be entered for staff and instructor viewing.

Service providers and instructors do need time off for personal needs. Easily block out time for no appointments, even set a global block where days and time may be blocked out in the future over several months.

Setting up your music instruction clients for multiple appointments on a specific day and time is a snap with ClientMagic.

Do you sell bundles of lessons? Need to track music lessons so you know how many a client has left. Setup pre-paid music lessons, then use them one at a time.

Track assets in particular cash and credit cards can be problematic. ClientMagic offers integrated credit card processing for your music organization as well as detail reports even shift break reports for larger organizations.

Easily print a invoice for you clients, you may also use our small receipt printer for the even more professional big store feel.

Easily view client past purchases, even set a "trigger" to remind of any special re-occurring market items the client may need. Your clients will love how you for how much you care about them.

With online appointments your music instructors can easily view what their schedule is for a date range, from anywhere on the planet.

No confusion on where the client is with our local print out. Know who the client is, student and what to work with them on. Also we show client status, even automated phone dialers may be used to confirm appointments.

If desired your clients may change or make new appointments or just check to see what you have scheduled for them. New clients can be required to enter a credit card number too.

Controlling inventory is a snap with our purchasing module. You can easily see what products you have in stock and what your inventory level is. Never loose a sale again form being out of stock.

You can even create purchase orders to be emailed to suppliers, and product can be checked in with a barcode scanner.

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This concludes our Music organization presentation of our screen shots. You can be up and running with ClientMagic in your music store quicker than you think. Call for a live demo today, you will love our software, at ClientMagic our motto is "Quality is Contagious" 

ClientMagic is registered trade mark of Track Systems LLC 555 Oakdale St. Folsom, Ca. 95630 ph 916-608-4016
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